Submitting your abstract
What information do I need to submit?
- The full title of your submission (max 50 words)
- Your abstract (max 250 words). (i.e. excluding title, authors and institutions).
- You must use the headings:
- For an abstract: Introduction, Methods, Results, Conclusion
- For a case report Background, Case, Conclusion
- Please ensure that results are given (do not state: ‘results will be presented at the meeting’)
- Permission from all authors, and any patients, to submit the abstract
- Names of all authors
- Affiliations of all authors
- RCOG college number of the presenting author, if applicable.
What information is not permitted?
Figures, tables or references and key words are NOT permitted.
Can I submit more than one abstract?
Yes, you can but please avoid salami submission with generation of several abstracts from the same study.
Can I present work that has been submitted to another event?
Yes, we accept work that has been submitted to other events. Do you accept video presentations? Unfortunately, we cannot accept your abstract in a video format.
Can I submit an abstract by post or email?
No, abstracts submitted by email or paper copy will not be considered. The judging and allocation of the abstracts takes place through our online portal so only abstracts submitted online will be accepted.
Making changes to your abstract
Can I make amendments to my abstract after I have submitted it?
Yes, you can amend your submission any time up until the submission deadline of Thursday 11 February 2026, 9.00am, by logging back into the Oxford Abstracts online portal.
Can I make changes to my abstract if it is successful?
Once the submission deadline has passed (Thursday 11 February 2026, 9.00am) you will NOT be able to make any amendments to your abstract, even if you are selected to present. Please take the time to ensure that all of the content in your final submitted abstract / case report is correct. Any spelling mistakes or errors will not be amended.
Can I add additional authors?
Yes, you can amend your submission any time up until the submission deadline of Thursday 11 February 2026, 9.00am, by logging back into the Oxford Abstracts online portal. Once the deadline has passed, you will not be able to make any changes including adding authors.
When are changes allowed until?
Once the submission deadline of Thursday 11 February 2026, 9.00am has passed then no further amendments to your abstract are possible. Please take the time to ensure that all of the content in your final submitted abstract is correct. Any spelling mistakes or errors will not be amended.
Can I cancel a submission?
If you wish to withdraw an abstract before the submission deadline, you can do so through the Online Portal. Once the deadline has passed, you will need to contact the RCOG Events Team at events@rcog.org.uk and confirm the withdrawal in writing. Please provide as much notice as possible.
Judging
Will I receive individual feedback on my abstract?
Unfortunately, due to the high number of abstracts we receive it is not possible for us to provide feedback on each one.
When will I find out if my abstract has been accepted?
Selected presenting authors will be notified if their submission has been successful by Thursday 5 March 2026. Sometimes, if there is a delay in the judging, we may have to postpone notification but if this is the case we will let you know.
Presenting your abstract
What format do I present my abstract in?
If selected for an oral presentation, you will need to create a PowerPoint presentation based on your abstract content.
If selected for a poster, you will need to create a physical poster and bring this to the event with you to display.
Where will the poster boards be located?
The poster boards will be located in a within a designated area. Details of which will be provided to you upon arrival at the venue.
Can posters be co-presented?
If more than one author is registered, both can be present at the poster on the day(s) of the event, however we will only issue a certificate to the main presenting author.
Please note, the online submission site requires a single presenting author to be selected.
Can oral presentations be co-presented?
While co-authors can still register and attend, they will not be able to verbally present on stage. Only one main presenting author is able is present on the day.
Please note, the online submission site requires a single presenting author to be selected.
What types of presentations are available?
There are slots available for either an Oral Presentation or a Poster. I am unsure whether I can attend National Trainees Conference, do I need to be registered to present? Yes, at least one of the authors needs to register for the full conference to present the abstract.
Can my colleague present my work instead if I am successful?
The abstract can be presented by anyone named as an author on the abstract. At least one of the authors must be registered for the full conference. If you are sending a co-author to present in your place, please provide us with their full name and email address.
I would like to present my work but don’t want to give an oral presentation, is this possible?
Yes, if you are offered an Oral Presentation but do not wish to speak, please notify the RCOG Events Team
Will I get a certificate?
We will only issue one certificate to the main presenting author. Co-authors will not receive a certificate.
Who do I contact if I have further questions?
Please contact the RCOG Events Team on the details below if you have any further questions
Email | events@rcog.org.uk
Phone | 020 7772 6245
